From candidate filtering to client guarantees, recruitment emails carry hidden risk. SafeReplies flags discriminatory phrasing, role and salary misrepresentation, guaranteed-placement promises and restrictive-covenant slip-ups — before they're sent.
The recruitment pack is trained on real REC complaints, employment-tribunal claims from agency placements, and the wording patterns that drive client / candidate disputes. Each pattern below comes with example phrases, the reason it's risky, and what to consider before you send.
Filtering on age, family status, accent, "culture fit", or any phrasing that disproportionately affects a protected group.
Inflated salary bands, vague benefits, or "negotiable on application" wording that creates a misrepresentation claim if the candidate accepts.
"You're a shoo-in", "the client has already approved you" — wording that creates contractual or reliance-based exposure.
Asking the wrong question, asking only some candidates, or wording that suggests the check is conditional on nationality.
Sharing a CV with the wrong client, leaving previous-employer wording in references, or sending unredacted salary history.
Encouraging or assisting candidates to break post-termination covenants, garden leave or notice obligations.
Pressuring candidates with definitive statements about counter-offer outcomes, future earnings, or career consequences.
Email-level changes to fee, rebate or replacement terms that conflict with the signed terms of business.
Wording in contractor placements that blurs the line between inside and outside IR35, or undermines the client's SDS.
Set up SafeReplies in Outlook and Gmail, choose Recruitment as your industry, and the pack is live across your consultants within minutes. Nothing to configure — we maintain the rules centrally and update them as the law changes.
Risk categories mapped to the Conduct Regs 2003, Equality Act 2010, REC Code of Conduct and UK GDPR.
Shortlist, offer, decline, reference-request and termination emails are read against the whole conversation, not just the draft in front of you.
New REC guidance, IR35 case law and EAT judgments are reviewed and pushed into your pack — typically within hours.
Per-desk dashboards, instant manager alerts when an email goes out with risks, and risk scoring without singling out individuals.
SafeReplies is live now. Start a 14-day whole-team free trial and we'll switch you onto the recruitment pack the moment it ships.
SafeReplies is a decision-support tool.We flag potential risk and explain what to consider before you send.Every send remains the sender's decision.