HR emails are evidence. SafeReplies looks for discriminatory language, unfair-dismissal risk wording, performance-management promises, and the tone that won't survive a tribunal hearing — before the email leaves your inbox.
The HR pack is trained on real employment tribunal judgments, Acas guidance, and the wording patterns that appear in unfair-dismissal and discrimination findings. Each pattern below comes with example phrases, the reason it's risky, and what to consider before you send.
Comments on age, family status, pregnancy, race, religion, disability or sexual orientation — even in casual or "off-the-record" emails.
Predetermined-outcome language, ACAS Code shortcuts, or pre-judging the result of a disciplinary before the hearing.
Sarcastic, aggressive or undermining phrasing in performance-management emails — the wording that turns "robust" into "harassment".
Sharing sickness records, disciplinary history, or pay details with anyone outside the legitimate need-to-know circle.
"You won't be dismissed", "this will be a fresh start", or any commitment that contradicts policy and creates contractual exposure.
Glowing references that aren't supported by the file, or negative wording that exposes the firm to a defamation or misrepresentation claim.
Discussing the existence, terms or amount of a settlement outside the without-prejudice envelope — including in internal Slack-to-email exports.
Apparently-neutral wording — "we need someone full-time", "must be a culture fit" — that disproportionately affects a protected group.
Replies to whistleblowing disclosures that could be read as detrimental treatment or retaliation under the Public Interest Disclosure Act.
Set up SafeReplies in Outlook and Gmail, choose HR as your industry, and the pack is live across your people team within minutes. Nothing to configure — we maintain the rules centrally and update them as the law changes.
Risk categories mapped to the Equality Act 2010, ACAS Code of Practice, ERA 1996 and UK GDPR.
Beyond phrases, we score overall tone — sarcastic, threatening, predetermined — and surface anything that could read as harassment.
New EAT judgments, ACAS guidance and Equality Act developments are reviewed and pushed into your pack — typically within hours.
If a high-risk email goes out anyway, the manager is emailed straight away and it's logged for follow-up — nothing is held up in the meantime.
SafeReplies is live now. Start a 14-day whole-team free trial and we'll switch you onto the HR pack the moment it ships.
SafeReplies is a decision-support tool.We flag potential risk and explain what to consider before you send.Every send remains the sender's decision.